What is a student tracker and how do I use it?

What is a student tracker and how do I use it?

When I started teaching in 1989, we didn’t have standards.  We had textbooks and the common sense we were born with to cover what we thought students needed to be successful in this world.  As an English teacher, I chose which books I wanted to teach.  I knew I needed to cover writing which included grammar, spelling, sentence structure, transitions, word usage, parallel structure, voice, and ideas.  I also knew I needed to cover both fiction and non-fiction comprehension.  To assess student learning, I created quizzes and tests that usually had fill in the blanks, short answer, and essay questions.  I didn’t assess by standard.  I didn’t know to make sure my assessments were balanced with a fair amount of questions to assess each skill I had taught.  Basically, it came down to whether students remembered what I had said and whether they could imitate what I had shown them.  My teaching was teacher centered.

Fast forward 30 years.  We now have standards telling all teachers what a student needs to know on a continuum from K-12.  We have No Child Left Behind which focuses on the collection of data and the proof of growth.  We also have competency-based learning and personalized learning along with Project Based Learning and blended learning to name a few.  What all of these learning methods have in common is the tracking of student progress.

While working with a high school, our focus was on students tracking their own mastery as a boost to student agency and ownership. Setting up a tracker is easy if you base it on standards.  Below are trackers I created for my teachers who were using USA Test Prep, a software system that both teaches and assesses and works quite nicely as a complement to classroom teaching. (Disclaimer: I do not work for or get any compensation from USA Test Prep.) Spreadsheets are best to use for creating trackers because they are already set up in a grid system.  You can choose to have students run horizontally or vertically with the standards and indicators running perpendicular to the students.

The trackers below are for a wall and could be used for celebrations instead of the long-held belief that they are for shaming. If we celebrate every student who shades in a block to show mastery, every student will want to shade in another block.  If used as a positive, community-building chart, tracking data can be powerful.

Another way we can use the tracker for community-building is for helping one another.  From this tracker students know to whom they can turn if they haven’t mastered a standard yet. If I am a student struggling with standard 6.1 Theme, and I see three other classmates who have mastered it, I can ask them to explain it to me.  Sometimes, students communicate better to one another. It definitely helps if the teacher schedules community time and encourages students to seek and give help as needed.

Sample Student Trackers

English 2 EOC Skills Student Tracker

Student tracker for English 2

English 2 Student Progress Tracker

Algebra I Skills Student Tracker

Algebra I student tracker.

Algebra I Student Progress Tracker.

Biology Skills Student Tracker

Biology student tracker.

Biology Student Progress Tracker.

US History and Constitution Skills Student Tracker

US History student tracker.

US History & Constitution Student Progress Tracker

Within USA Test Prep, there is a Student Dot Rank, which tracks mastery of skills within specific categories like assessments or within all categories including games and activities.  Green=80%+ mastery, Yellow=60-79% mastery, and Magenta=1-59% mastery.  Here is an example of what you will see:

Software programs that help track mastery are a blessing because they are able to track amounts of data that humans could never track manually.  However, it is possible to track data without the aid of a software program. That topic will be covered in my next blog, so stay tuned.

If you are tracking student data and have questions or tips to share, please use the comments area below.  Also, feel free to contact me directly for a conversation about student skills tracking. This is an area that many of us can still grow in.

If you are interested in receiving a copy of any of the trackers, please click below on the respective trackers.

HS Biology
Algebra I
English 1
US History

Changing Climate and Culture Building-wide

Changing Climate and Culture Building-wide

As a coach assisting teachers with technology integration and personalized learning, I notice patterns arising from teacher to teacher.  One pattern that I have noticed is that a teacher, no matter how strong he/she is, hits a wall whether earlier or later when it comes to progressing to the next level.  In every situation in my experiences, the reason is the same: absence of climate and culture.  Although I didn’t see it early on, I see it clearly now. The importance of climate and culture in a classroom and across a school are imperative to positive technology integration, personalized learning, and empowered learning. In this post, I share my experiences and ideas for how to improve climate and culture both in the classroom and across a school.

Climate & Culture at the Classroom Level

Students need to a non-threatening method to measure their behavior. This is a sample Code of Cooperation Rubric.How a person feels is paramount to achievement because if a person does not feel safe, appreciated, or successful, he likely will not be motivated to work hard.  He will not want to come to school at all let alone spend 6-8 hours there. On the flip side, a person who feels appreciated and feels success will work harder to continue feeling successful.  It is a cycle that can be reset, and some schools are already trying to do that through PBIS and Capturing Kids’ Hearts. However, that is not enough. Students must feel that they are part of a classroom family and a larger school family.  They need to feel responsible for the successes and failures in the classroom.  One successful catalyst to changes in student behavior and empowerment is the Code of Cooperation as seen in the sample above.  Self-control, organization, accountability, and respect are four powerful pillars to start from.  Students are tasked with self-reflection and self-evaluation. Even the youngest learners can be successful doing this. Even the youngest of learners can self-reflect and self-evaluate.

In addition to the Code of Cooperation, students often need to drill down and work on respecting one another.  Often, they need to learn how to speak to one another politely and have civil discourse in a safe environment. Classroom teachers can help facilitate that through the introduction of sentence stems, blogging, and Socratic seminars.  With the opportunity to use positive sentence stems, students can change the climate and culture in their schools, and this should be celebrated! (More on that here.)

Goal Setting

Classroom Code of Cooperation as a first step to positive classroom climate and culture.

In addition to treating one another with respect, each person should be celebrated at his own level with high expectations in place. Expectations is a generic term that encompasses so much: behavior, soft skills, achievement, etc.  How can we do that with so many different levels in our classes? The answer is by personalizing learning and allowing students to set goals for themselves. As with yoga, we all start in different places, and we grow at our own pace. For too long, students have been passive learners sitting and getting instead of digging in and getting their hands dirty.  Making decisions is a skill of which we have deprived our students. Ownership in learning is key to academic and personal growth. This can be accomplished through student goal-setting, tracking, and reflection. Too often, students don’t know where they stand in a class because the teacher controls the grade. What if the student decides what his goals for the class are based on his long-term goals for his life? What if students are given time to reflect upon their learning, failures, and successes? Ownership provides students the opportunity to care about, get involved in, and be active in their own growth.

Ownership goes beyond the individual as well. There are rules and SOPs in a full school that contribute to culture. How schools deal with behavioral issues is changing. Research shows that many behavior problems are merely reactions to boredom or frustration.  The former, boredom, arises when students are not being challenged. As a result, they act out. At the classroom level, personalized learning, which is not possible without positive climate and culture, encourages a student to set his own goals for achievement and move at his own pace, thus mitigating boredom. The latter, at the other end of the spectrum, reflects the low-skilled student who feels so overwhelmed and frustrated because of skill gaps.  At the classroom level, the incorporation of blended and personalized learning is key to filling these gaps. Students are allowed the time needed to master a skill with support during station rotation or targeted instruction. However, climate and culture within the classroom are not enough.

Administrators Supporting Climate & Culture


How do positive classroom changes extend into the full school?  Sometimes students make bad choices and are not focused on their personal learning goals.  Some student actions will warrant and office referral. How are they dealt with there? Are classroom teachers 100% responsible for climate and culture.  The answer, obviously, is no. So how does an administrator contribute to climate and culture? What if student goals are reviewed during disciplinary discussions?  What if someone takes the time to talk the student through how his actions are affecting his attainment, or lack thereof, of his goals? What if the student owned his actions and tried to decide whether he wanted to avoid the situation in the future and work to develop a coping mechanism for future incidents?  This would take goals to a whole new level and deal with a student more holistically and on a personalized level. There would still be consequences, and the student would be involved in a fair, transparent process.

Leading By Example

Using Twitter to praise growth.

A vital factor to all-school change is the administration.  In business, the people at the top sell the product by their enthusiasm and belief in the product, not by ordering everyone else to walk the walk.  As a result, the administrative team must be trained and believe in the change and walk the walk. Training admins in climate and culture and having them set goals empowers them to lead by example.  

Initiating Change

As a leader interested in changing the climate and culture in your school, here are some steps you can consider trying out:

  1. Create a tool to measure success before you start, i.e. backward design. Get feedback from teachers and admin to identify the change you want to see.
  2. Present the WHY with examples behind building a school-wide climate and culture that promotes student ownership, agency, and empowerment to all schools.  WIIFM: What’s In It For Me is important to stress at this stage.
  3. Poll teachers and admin to measure interest and create a pilot or cohort group to support for the year.
  4. If you are a district leader, target schools that show interest in modifying school-wide climate and culture.  
  5. Create a focus group made up of the schools with the most interest.
  6. Create a Climate and Culture Team at each school made up of teachers AND administrators who are invested and passionate about creating change.
  7. Create school-wide initiatives with the Climate and Culture Team coupled with classroom initiatives to be shared with the faculty throughout the year.
  8. Use the train-the-trainer model and give intense training to building-level instructional coaches who will be available for support, too.
  9. Track data all year with celebrations and share outs.  Recognition and healthy competition are true motivators.
    1. Digital Badging 
    2. Professional Development Bingo boards for freedom to jump in at your own level (see below)
    3. Incentives at each grade or building level

Professional Development Bingo Board

Providing Support

As society moves forward with technology in the 21st century, we in education need to lasso the opportunities available for support.  Here are some ideas for how technology can help us help ourselves:

  1. Virtual trainings and webinars – you can create screencasts for asynchronous trainings that can be uploaded to EdPuzzle.com with multiple choice questions, comments, and thought questions embedded. EdPuzzle also allows us to track who has watched the video and evaluate their answers
  2. Teachers can videotape events in their room to share with support leaders or the Culture and Climate Team for analysis and debriefing
  3. Teachers can be coached virtually via Google Hangout or InMeetings.com
  4. Travel for teachers can be minimized by holding online meetings or webinars for teachers to share out their questions and successes
  5. Like students, teachers would set goals for themselves dealing with climate and culture and how they relate to achievement and behavior. The measurement tool will come in handy here, so teachers can measure their growth.

Scaling Out Positive Climate and Culture 

As you try to scale out the positive changes you see, be aware of the business model dealing with adopters: Innovators, Early Majority, Late Majority, Laggards. Use this model to avoid getting discouraged.  Figure out where each person in your school falls, and pull them onboard based on his/her category. Round one participants are the Innovators: not afraid of change, like to be first to try out new things, adaptable and open personalities. As they share their successes, the second level adopters will encompass the Early Majority: those who want to know it works and need a purpose for change.  This group will be larger than the first, so additional support & resources will be needed. The third level/year will encompass the Late Majority: those who want the kinks ironed out for them and want to be absolutely sure this is not just another “flavor of the year” that will be gone in 2 years. The final group (year 4) consists of the Laggards who will either retire, leave education, or adopt only when forced.

Change is difficult for most people, and education seems to draw that personality; however, teachers historically will do anything it takes to help their students.  If you can make this change about the students and not about referrals or school report cards, it will work. If you want your teachers to create a student-centered atmosphere in their classrooms, you need to revamp everything you do at at your level.  If you do that well, the rest will follow.